Introduction

The responsible party pursuant to Art. 4 (7) of the EU General Data Protection Regulation (GDPR) is Kilimanjaro Doctors e.V., represented by the Board of Directors Dr. Michael Proeller, Rainer Lauer, Sonja Grenzebach-Proeller Zobelstraße 20a, 86153 Augsburg, Germany, [email protected], see our imprint at www.kilimanjaro-doctors.com/imprint/.

If you have any questions regarding data protection, you can contact our external data protection officer Stefan Haugg by e-mail at [email protected]; Post: Kilimanjaro Doctors e.V., Data Protection Officer, Zobelstraße 20a, 86153 Augsburg, Germany

(hereinafter: "We"), as the operator of this website, is the controller of the personal data of the users (hereinafter: "You") of the website within the meaning of the General Data Protection Regulation ("GDPR").

We protect your privacy and your private data. We collect, process and use your personal data in accordance with the content of this privacy policy and the applicable data protection regulations, in particular the GDPR. These data protection provisions regulate which personal data we collect, process and use about you. We therefore ask you to read the following carefully.

 

1. Collection of personal data

1.1 Personal data within the meaning of this privacy policy is any information relating to an identified or identifiable natural person (hereinafter "data subject"). This includes in particular your name, your e-mail address and, if applicable, your address, your telephone number as well as your credit card and bank account details and your VAT details if you are a registered trader or customer.

1.2 Personal data also includes information about your use of our website. In this context, we collect personal data from you as follows: Information about your visits to our website such as the extent of data transfer, the location from which you retrieve data from our website and other connection data and sources that you retrieve. This is usually done through the use of log files and cookies. You will find   more information on log files and cookies below.

1.3 Basically, your personal data will be stored for the time necessary to fulfil the request/order. Data collected when you visit the website is generally stored for the duration of the visit and for a further 14 days. If we collect your IP address, it will only be stored for the time of your use of the website and then immediately deleted or anonymised by shortening it. The remaining data is stored for a limited period of time, which is based on the following criteria

• Order-related personal data, information on donations received: 10 years
• Application documents: between 6 months and the duration of a possible employment relationship, afterwards usually 10 years for relevant documents
• Web server log files: 14 days
• Requests from interested parties for memberships and engagements: for the course of the initiation, should the request be completed, the data will be deleted immediately.

 

2. Intended use and legal basis

2.1 Intended use

We use your personal data for the following purposes:

2.1.1 For the services you visited Kilimanjaro Doctors e.V. online presentation, member newsletter management, contacting, applicant management, donation processing;

2.1.2 To ensure that our website is presented in the most effective and interesting way possible to you;

2.1.3 To perform our obligations under any contract entered into between you and us;

2.1.4 To enable you to participate in interactive services if you wish to do so;

2.1.5 To inform you of changes to our services/objectives.

 

2.2 Legal basis

The processing of your personal data is based on the following legal grounds:

2.2.1 The collection of the data listed in section 1.2 (the information about your visits to the website, e.g. the scope of the data transfer, the location from which you retrieve data from our website and other connection data) is based on Art. 6 para. 1 sentence 1 lit. b and a GDPR.

2.2.2 The collection of information about your computer as described in sections 1.2 and 3.1 (IP address, status and data volume of the request) is based on Art. 6 para. 1 sentence 1 lit. f GDPR.

2.2.3 The provision of personal data by you is legally and contractually required by Article 6 para. 1 sentence 1 lit. b).

2.2.4 If the consent was the legal basis for the data collection/data processing, you can revoke it at any time. The lawfulness of the processing that took place on the basis of the consent until the revocation remains unaffected. To exercise your right of revocation, please contact us at [email protected]

 

3.Information about your computer, cookies and targeting

3.1 Whenever you access our website, we collect the following information about your computer: your computer's IP address, your browser's request and the time of that request. In addition, the status and the amount of data transferred as part of this request are recorded. The IP address of your computer is only stored for the time of your use of the website and is then immediately deleted or anonymised by shortening it. We use this data for the operation of our website, in particular to detect and eliminate website errors, to determine the utilisation of the website and to make adjustments or improvements.

3.2 We may also collect information about your use of our website through the use of so-called browser cookies. These are small text files which are stored on your data carrier and which store certain settings and data for exchange with our system via your browser. A cookie usually contains the name of the domain from which the cookie data was sent as well as information about the age of the cookie and an alphanumeric identifier. Cookies enable our systems to recognise the user's device and make any preferences immediately available. As soon as a user accesses the platform, a cookie is transferred to the hard disk of the respective user's computer. Cookies help us to improve our website and to provide you with a better service tailored to your needs. They enable us to recognise your computer when you return to our website and thereby:

• store information about your preferred activities on the website and thus tailor our website to your individual interests. This includes, for example, advertising that matches your personal interests.
• speed up the processing of your requests.

3.3 The cookies we use only store the data explained above about your use of the website. This is not done by assigning it to you personally, but by assigning an identification number to the cookie ("cookie ID"). The cookie ID is not linked to your name, your IP address or similar data that would enable the cookie to be assigned to you. You can find out how to prevent the use of browser cookies in section 3.6.

3.4     Integration of Google Maps
We use the Google Maps service on this website. This allows us to display interactive maps directly on the website and enables you to use the map function conveniently. The
legal basis for the use of the maps is Art. 6 para. 1 p. 1 lit. a GDPR, i.e. the integration only takes place with your consent.
 By visiting the website, Google receives the information that you have called up the corresponding sub-page of our website. In addition, the above-mentioned basic data such as IP address and timestamp are transmitted. This takes place regardless of whether Google provides a user account via which you are logged in or whether no user account exists. If you are logged in to Google, your data will be directly assigned to your account. If you do not want your data to be associated with your Google profile, you must log out before activating the button. Google stores your data as usage profiles and uses them for the purposes of advertising, market research and/or designing its website in line with requirements. Such an evaluation is carried out in particular (even for users who are not logged in) to provide needs-based advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, and you must contact Google to exercise this right.
The information collected is stored on Google servers, including in the USA. For these cases, the provider has, according to its own information, imposed a standard on itself that corresponds to the former EU-US Privacy Shield and has promised to comply with applicable data protection laws in the international transfer of data. We have also agreed so-called standard data protection clauses with Google, the purpose of which is to ensure compliance with an appropriate level of data protection in the third country.
 For more information on the purpose and scope of data collection and its processing by the plug-in provider, please refer to the provider's privacy policy. There you will also receive further information on your rights in this regard and setting options for protecting your privacy: www.google.de/intl/de/policies/privacy.

 

4. Data security

All information you submit to us is stored on servers within the European Union. Unfortunately, the transmission of information via the Internet is not completely secure, which is why we cannot guarantee the security of data transmitted to our website via the Internet. However, we secure our website and other systems against loss, destruction, access, alteration or distribution of your data by unauthorised persons by means of technical and organisational measures. In particular, we transmit your personal data in encrypted form. We use the SSL (Secure Socket Layer) and TLS (Transport Layer Security) coding systems.

 

5. No disclosure of your personal data

We do not disclose your personal data to third parties unless you have consented to the disclosure of data or we are entitled or obliged to disclose data due to legitimate interest, legal provisions and/or official or court orders. In particular, this may involve the disclosure of information for the purposes of criminal prosecution, to avert danger or to enforce intellectual property rights.

 

6. Data protection and third party websites

The website may contain hyperlinks to and from third-party websites. If you follow a hyperlink to one of these websites, please note that we cannot accept any responsibility or warranty for third-party content or data protection conditions. Please make sure you are aware of the applicable data protection conditions before submitting personal data to these websites.

 

7. Our activities in the social networks

In the following, we inform you about the handling of your personal data, in particular about the use of our presences in social networks and offers.

Please check carefully what personal data you share with us via social networks. For example, as long as you are logged into your respective account and visit our profile operated by the providers, the provider can directly assign this to your profile. You are thus clearly identifiable for the provider.

Your visit history can thus be used to create a profile about you by the provider. We expressly point out that the providers store the data of their users (e.g. personal information, IP address, etc.) and may also use this data for business purposes.

Basically, we operate the pages and profiles in order to get in touch with customers, interested parties and employees as well as potential employees in a better and more convenient way. The past has shown us that our activities beyond the online presence in the form of a website lead to a significantly higher market penetration and thus contact opportunities. Therefore, we consider our activities in the social networks to be an essential factor for our business success. For the use of the services, we therefore refer to an explicit legitimate interest on our part (Article 6(1) lit. f). Through the use of our profile pages in the respective social networks, usage data is collected in addition to the personal data that you yourself provided to the provider when creating your access, and as a rule, the respective provider creates a personalised usage profile. However, this is not within our sphere of influence. Our activity only enables the provider to record that you were interested in our company and that you may like our contributions. Apart from the tracking carried out by the provider outside our sphere of influence, there are therefore knowingly no factors that would restrict your fundamental rights and freedoms and counteract our legitimate interest in using the aforementioned services. In the case of the aforementioned tracking (recording and evaluation of your user behaviour by the provider), we naturally also hope for a prompt clarification and creation of legal certainty.

Under the following link, you can efficiently have your browser configured to counteract the unwanted recording of your user behaviour, but probably not fully:

http://www.youronlinechoices.com

For more information on data processing and the responsible office of the provider, please click on the following links.

 

Facebook
Responsible party at Facebook: Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland)
Facebook pages on the basis of an agreement on joint processing of personal data
Privacy Policy: https://www.facebook.com/about/privacy/,
Opt-Out: https://www.facebook.com/settings?tab=ads

 

Instagram
Responsible body at Instagram: Instagram Inc., 1601 Willow Road, Menlo Park, CA, 94025, USA)
Privacy Policy/ Opt-Out: http://instagram.com/about/legal/privacy/.

 

LinkedIn
Responsible party at Linkedin: LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland).
Privacy policy https://www.linkedin.com/legal/privacy-policy ,
Opt-Out: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out

 

8. Hosting

Adobe

Adobe Systems Software Ireland Limited, 4-6 Riverwalk, City West Business Campus, Saggart D24, Dublin, Ireland

www.adobe.com/de/privacy/policy.html

 

9. Changes to this privacy policy

We reserve the right to change this privacy policy at any time with effect for the future. A current version is available on the website. Please visit the website regularly and inform yourself about the applicable data protection provisions.

 

10. Your rights and contact

You have extensive rights with regard to the processing of your personal data. First of all, you have a comprehensive right to information and, if necessary, you can demand the correction and/or deletion and/or blocking of your personal data. You can also request a restriction of processing and have a right to object and a right to data portability. If you would like to exercise one of your rights and/or receive more information about this, please contact us at [email protected] .

In addition, you have the right to lodge a complaint with a supervisory authority. If you have any questions, comments or requests regarding the collection, processing and use of your personal data by us, please also contact us using the contact details provided.